COACH SANTA VISITS

Every visit has
a story to tell.

Start from a planned stop or add one in the moment. After the visit, record what happened at the rink, court, or event, with room for every team that joined.

Private local proof. This version accepts test data only. It has no sign-in or Supabase connection yet. Please do not enter real visit details or sensitive notes.

All saved visits

Counts below use saved completed or partial test reports. Team total is appearances, not verified unique teams.

0visits

0known team appearances

0player one-on-ones

0sibling one-on-ones

0calculated cards

Download full Excel · internal demo Download redacted demo summary ↗

Saved visits

No test reports saved yet.

Run a report

Filter finished visits by date and participating team. The all-saved totals and complete Excel above remain unfiltered.

People and card counts belong to the whole visit. When a stop has multiple sports or divisions, those visit counts are included once in the filtered visit total and are not assigned to one team group.

Team appearances by sport and division

Download this filtered report (Excel)

Start a visit record

Choose a planned stop or add an unplanned visit. Bookings only provide a starting point; enter who actually took part.

Start from the week-one schedule

Unplanned visitNew report

1Where & whoThe stop itself

Visit dateVenue / facilityStatusActual performersActual helpersOn-site minutes vehicle to vehicle

Visit type · select all that apply Bench Dressing room Special event

2Teams that joinedActual participation

Add each team or group that actually participated. Use the name when known so repeat visits can be checked later.

3People & cardsCounts and estimates

Player one-on-onesSibling one-on-onesEstimated parents presentCoaches presentAdditional cards elves or children without one-on-ones

Calculated cards—(player + sibling one-on-ones) × 3 + additional

Estimated children photographed %

Estimate the share of children photographed, regardless of who took the photo. This is not a record of photo permission.

4The experienceWord, questions, engagement

Did kids bring up the Word of the Week?Word prizes given including whole-team prizesChristmas / holiday questions askedShort summary of those questionsOverall engagementObserved mood

Rating guide: 4 = great · 4.5 = outstanding · 5 = rare, exceptional organization, enthusiasm and coach involvement · N/A = could not assess.

5Elves & follow-upHelpers and next steps

Follow-up needed?Issues or challengesNotes for next year

6Internal observationsTeam only

Private working observations. These belong only in an authorized internal report, never a partner-facing summary.

Coach understanding / readinessParent responseCoach readiness note (optional)Parent response note (optional)Internal note

Demo editor name

Every visit hasa story to tell.

Start a visit record

Every visit has
a story to tell.